General Information
Providing or selling alcoholic beverages to others at any District facility is prohibited unless a "Special Use Permit for Alcoholic Beverages" has been approved and signed by the General Manger or designee.
Policy Statement
It is prohibited to display, possess, or consume any alcoholic beverages while in or upon property under the jurisdiction of the District, EXCEPT by District permit issued by the General Manager or by the authorized designee. A permit granted under this Section may contain such conditions that, in the discretionary judgment of the General Manager or authorized designee, will promote the preservation of the parks for the peaceful enjoyment of the public at large.
Requirements for Obtaining a Special Use Permit for Alcoholic Beverages
Follow the steps below to obtain a permit to serve alcohol on THPRD property:
-
Contact the THPRD Facility that you wish to host the event at least fourteen (14) days in advance, and obtain proper authorization from Center Supervisor for facility use. If this is for a Park Site ONLY, please contact THPRD Administration Office at least fourteen (14) calendar days in advance.
-
Complete a Special Use Permit for Alcoholic Beverages form and provide the required documentation.
-
Proof of adequate insurance and compliance with OLCC requirements must be provided with the completed form. The permit will only be signed if all insurance requirements are displayed on the certificate of insurance, along with proper OLCC documentation.
-
When you submit your Facility Use Agreement, you must pay a non-refundable application/processing fee of $20.00 for the Special Use Permit for Alcoholic Beverages. Please note that payment of the processing fee does not guarantee that a Special Use Permit for Alcoholic Beverages will be approved.
-
Upon approval of your application, the Special Use Permit for Alcoholic Beverages fee of $10.00 must be paid prior to your event. Payments can be made by cash, check, credit/debit, or money order. Please make checks payable to THPRD. We accept Visa, MasterCard, or Discover card. We do not accept American Express.
-
If you wish to make a cancellation you must contact the District at least five (5) days in advance of the reservation date to be eligible for a refund. Allow at least two (2) weeks for payment of refunds. NO refunds will be given due to inclement weather or violation of Park Rules and Regulations. Application/Processing fees is non-refundable.
-
Risk Management may require that security and access control plans be provided at any event where the safety of the attendees and the general public is a concern. If security services are required, Risk Management will advise that you must obtain these services.
- Approved Special Use Permits for Alcoholic Beverages must be displayed or made available at the site during the event.
Frequently Asked Questions
What type of alcohol can I serve during the event? Alcohol use in the jurisdiction of the Tualatin Hills Park & Recreation District is limited to beer and wine. Under certain circumstances, the General Manager or authorized designee may authorize limited sales/service of other alcoholic drinks. The District also requires that non-alcoholic beverages and food will always be available at events in which alcohol is served.
What type of insurance is required? The Permittee must provide public liability insurance for bodily injury and property damage in the sum of $500,000 naming the Tualatin Hills Park & Recreation District, its officers and employees as additional insured. The Additional Insured Endorsement must accompany the insurance binder. Insurance and Endorsement must be on file with the Park District prior to release of Special Use Permit for Alcoholic Beverages.
Most events use a catering company for any alcohol service. Caterers normally carry their own host liability insurance. Proof of adequate insurance with the Additional Insured Endorsement must be provided with the completed form. The permit will be signed only if all insurance requirements are displayed on the certificate of insurance.
The certificate holder will be:
Tualatin Hills Park & Recreation District
Risk Management
15707 SW Walker Road
Beaverton, Oregon 97006-5941
Phone: 503.645.6433
Fax: 503.629.6302
Does Tualatin Hills Park & Recreation District require Oregon Liquor Control Commission (OLCC) permits and licenced servers? YES. The Park District requires Oregon Liquor Control Commission (OLCC) permits and licensed servers. If you will be serving alcohol at your event, THE DISTRICT REQUIRES THAT YOU:
- Have an appropriate Oregon Liquor Control Commission (OLCC) license or permit before selling alcohol or a licensed caterer/company.
- Use only OLCC licensed servers to dispense alcohol at your event and follow OLCC rules.
- Do not allow your guests to bring unauthorized alcohol to your event.
- Do not have any self-service alcohol available. This includes wine and bottled, can or keg beer.
For further information contact the OLCC office 123 NE 3rd Avenue, Portland, Oregon, phone 503/872-5000.
Most events use a catering company for any alcohol services. Caterers normally have OLCC licensed servers. You as the permittee are responsible for meeting all OLCC rules and regulations. Sale of alcohol requires an OLCC license and sign-off by the Tualatin Hills Park and Recreation District. Proof of insurance must be on file before Tualatin Hills Park & Recreation District will sign the OLCC permit/license application form.
|
